SPECIAL NOTE FOR THE 2026 ELECTION:

2026 is the year we are transitioning from 1-year terms to 2-year terms, AND we are staggering the terms so that all board seats do not turn over at once. This will help preserve institutional knowledge and keep our club strong. To transition to staggered terms, each position has been designated as beginning and ending in either an even or odd year. This means the positions elected in 2026 which designated as 'odd-year' will expire in 2027.

Powers & Duties of Board Members (from our Bylaws, updated 2026)

A. President. The President shall serve as the chief executive officer of the Corporation. The President shall preside at all meetings of the Board and the Executive Committee and, subject to the supervision of the Board, shall perform all duties customary to that office and shall supervise and control all of the affairs of the Corporation in accordance with policies and directives approved by the Board. The President shall delegate responsibilities for action or activities to directors, officers, individual members and/or committees, and appoint members to carry out activities of the Corporation, such as the short course, website, newsletter, programs at fairs and public events, nominations for directors and/or officers, and other functions requiring the coordination and support of members.

B. Vice President. In the absence of the President or in the event of his or her inability or refusal to act, the Vice President shall perform the duties of the President, and, when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall oversee the development, scheduling, and promotion of programs for meetings in consultation with the Board. The Vice President shall perform such other duties and have such other powers as the Board may from time to time prescribe by standing or special resolution, or as the President may from time to time provide, subject to the powers and the supervision of the Board.

C. Secretary. The Secretary shall be responsible for the keeping of an accurate record of the proceedings of all meetings of the Board, shall give or cause to be given all notices in accordance with these Bylaws or as required by law, and, in general, shall perform all duties customary to the office of Secretary. Without limiting the generality of the foregoing, the Secretary shall keep a record of all members in good standing of the Corporation, maintain an inventory of physical assets of the Corporation, prepare and keep minutes of all annual and special meetings of members, and maintain the Corporation’s records, including, without limitations, Articles, Bylaws, website screenshots and/or source code, newsletters, correspondence of the Board and Executive Committee, actions of the Board and notices to and action of the members at annual and special meetings. The Secretary shall have custody of the corporate seal of the Corporation, if any; and he or she shall have authority to affix the same to any instrument requiring it; and, when so affixed, it may be attested to by his or her signature. The Board may give general authority to any officer to affix the seal of the Corporation, if any, and to attest the affixing by his or her signature.

D. Treasurer. The Treasurer is responsible for all financial matters of the Corporation, including the filing of required forms as required to maintain the Corporation’s non-profit status with the State of Maryland and the Internal Revenue Service. The Treasurer shall keep or cause to be kept complete and accurate accounts of receipts and disbursements of the Corporation, and shall deposit all monies and other valuable property of the Corporation in the name and to the credit of the Corporation in such banks and depositories as the Board may designate. Whenever required by the Board, the Treasurer shall render a statement of accounts. The Treasurer shall at all reasonable times exhibit the books and accounts to any officer or director of the Corporation, and shall perform all duties incident to the office of Treasurer, subject to the supervision of the Board, and such other duties as shall from time to time be assigned by the Board. Without limiting the generality of the foregoing, the Treasurer shall establish and maintain the Corporation’s bank account, receive and disburse the funds of the Corporation, record and report all transactions in such funds, including receipt of membership dues, receipt of donations in cash, property and/or services, provide a record of dues paying members to the Secretary, prepare and provide an annual financial report. The Treasurer shall, if required by the Board, give such bond or security for the faithful performance of his or her duties as the Board may require.

E: Directors at Large Duties and Responsibilities. Directors at Large shall include:

• Attend and participate in regular and special meetings of the Board of Directors;
• Represent the interests and views of the general membership in Board deliberations;
• Proactively identify, propose, and lead initiatives, programs, or committees that advance the Corporation’s mission;
• Serve on, or chair, committees and initiatives as self-selected, volunteered for, or appointed by the President or the Board;
• Assist in the planning and execution of Corporation programs, events, and educational activities;
• Exercise the same fiduciary duty of care, loyalty, and obedience to the Corporation as all other Directors.
• Voting Rights. Each Director at Large shall have one (1) vote on matters brought before the Board.
• The Board encourages Directors at Large to view their service as preparation for potential future Officer roles.